Before you share a file with others, you’d better remove your personal information from it to protect your privacy. Do you know how to remove personal information from files on Windows 10/11? MiniTool Software introduces two methods in this post.
On your Windows 10/11 computer, when you create a file like a Word document, Excel, PowerPoint, video, image, and more, the file will be embedded with your personal information including author, comments, dates, tags, and more.
When you want to share your files with other people, you’d better remove personal information from files in advance. On Windows 10/11, you are allowed to remove metadata from files. You can even remove more information if you have Office documents.
In this post, we will show you how to remove metadata from files on Windows 10/11 and how to remove more personal information from Office documents on Windows 10/11.
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How to Remove Metadata from Files on Windows 10/11?
No matter which type of files you want to share, you can use the following steps to remove metadata information from files:
Step 1: Press Windows + E to open File Explorer.
Step 2: Access the folder which contains the files you want to share.
Step 3: Find the target file, then right-click it and select Properties.
Step 4: You will see the Properties interface. Then, switch to the Details tab.
Step 5: Click the Remove Properties and Personal Information link at the bottom to continue.
Step 6: Check the Create a copy with all possible properties removed option. This option will create a new copy of the target file without all possible properties. You can also select Remove the following properties from this file and choose the information you do not want to be shown.
Step 7: Click OK to close the Remove Properties interface.
Step 8: Click OK to close the Properties interface.
If you select Create a copy with all possible properties removed, a copy of that file will be created and appear in the same folder. The only difference is that the personal metadata information is removed.
If you select Remove the following properties from this file, all your selected information will be removed and no new file will appear in that folder.
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How to Remove Personal Information from Office Files on Windows 10/11?
Unlike other types of files, Microsoft Word, Excel, and PowerPoint can include other personal information like add-ins, macros, XML, hidden text, revisions, and more. You need to use the Office apps to remove personal information from files.
Here is how to delete personal information and other properties from a Word, Excel, or PowerPoint file:
Step 1: Open one Office document.
Step 2: Click File from the top-right corner, then select Info.
Step 3: Expand Check for Issues, then select Inspect Document.
Step 4: You will see the Document Inspector interface. You can remove the following information from an Office document:
- Comments, Revisions, and Versions.
- Documents Properties and Personal Information.
- Task Pane Add-ins.
- Embedded Documents.
- Macros, Forms, and ActiveX Controls.
- Collapsed Headings.
- Custom XML Data.
- Headers, Footers, and Watermarks.
- Invisible Content.
- Hidden Text.
Select the contents that you want to inspect, then click the Inspect button to continue.
Step 5: On the next interface, click the Remove all button to remove the document properties and personal information.
Step 6: Click Reinspect.
Step 7: Click Inspect again.
Step 8: If the Office document is clean, you can click the Close button to close the interface. Otherwise, click the Remove all button to try to clear the document's personal information again.
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Want to remove personal information from files on Windows 10/11? You can just use the methods introduced in this post to do the job. Should you have other related issues, you can let us know in the comments.