You may like to use OneNote to record information, but do you know how to insert pictures or videos in OneNote on Windows? In this article on MiniTool, you will get some available tips.

Adding pictures and videos can make your OneNote notes more vivid and accurate. You can use the following tutorials to insert images in OneNote on Windows.

How to Insert Offline Pictures in OneNote on Windows

The steps to insert images in OneNote on Windows are very simple. Please follow the step-by-step instructions below:

Step 1: Open OneNote and place the mouse on the area where you want to insert the pictures.

Step 2: Hit the Insert tab in the menu bar, and select the Pictures option.

select the button to insert a picture

Step 3: Choose the picture you want and click Insert.

choose a picture to insert in OneNote

If you want to insert multiple pictures at once, you can hold down the Ctrl key when selecting pictures to select multiple pictures.

In addition, you can also use the shortcut keys Ctrl + C and Ctrl + V to copy and paste the pictures you want to OneNote.

How to Insert Online Pictures and Videos in OneNote on Windows

In addition to adding offline pictures, OneNote also supports inserting online pictures and videos directly. Using online resources can avoid downloading pictures, which is more convenient and can save computer space. Here are the major steps to insert online pictures and videos in OneNote on Windows.

Insert Online Pictures into OneNote:

Step 1: Put the mouse on the area where the picture needs to be inserted in OneNote.

Step 2: Under the Insert section, click Online Pictures.

choose the option to insert online pictures and videos

Step 3: Input a keyword describing the images in the search box and press Enter. And then select the appropriate image and click Insert.

search and insert the desired pictures

Insert Online Videos into OneNote:

Step 1: In the Insert tab, click Online Video.

click the option to add an online video

Step 2: Input the video address and click OK to insert videos in OneNote.

type the video address to add a video

How to Insert Screenshots in OneNote on Windows

Adding screenshots in OneNote is much easier and doesn't even require you to save the screenshots to a folder such as the desktop. If you need to insert screenshots in OneNote, you can read the following section of this post.

Step 1: Same as adding offline and online pictures, select the Insert section.

Step 2: Choose Screen Clipping and then use the mouse to capture any area you want.

select the option to add a screenshot

Step 3: Screenshots will be automatically inserted into OneNote.

What if Online Pictures and Online Video Features are Grayed Out

You may encounter the situation that the button Online Pictures or Online Video is grayed out, so you cannot add online pictures and videos to OneNote. This is because Microsoft Office is blocked from downloading online content. You can fix this by adjusting the following settings:

Step 1: Open your OneNote and click the File option.

Step 2: Under the Account section, select Manage Settings under Account Privacy.

select the button to manage account settings in OneNote

Step 3: Scroll to the bottom of the page and check Turn on experiences that download online content and then click OK to save the change.

turn on the setting to download online content

Step 4: Restart your OneNote and the options of Online Pictures and Online Video should work now.

Recommended article: Top 5 Free Note Taking Apps for Windows 10


Through the narration of this article, I believe you already know how to insert images in OneNote on Windows. You should also know how to solve the problem that the Online Pictures button is grayed out. If you have any other questions, please leave a message in the comment area below to let us know.

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