An excellent note-taking program has become a right hand in people’s studies and work. You can use it for project management and other functions can be useful in your daily life. In this way, this article on MiniTool Website will tell you what Notion is and how to use Notion.

What Is Notion?

What is Notion? Just like Evernote and OneNote, it is a note-taking and project management program to help users coordinate deadlines, objectives, and assignments for greater efficiency and productivity.

Evernote vs OneNote – Which One Is a Better Note-Taking App?
Evernote vs OneNote – Which One Is a Better Note-Taking App?

You can use Evernote and OneNote to improve your productivity when working and studying. For more details about Evernote vs OneNote, you can see this post.

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Notion is always on the recommendation list of learning bloggers and some salient advantages make it the first choice for students. It can be used to track your classes and assignments, keep your course materials together, and collaborate with classmates.

There are some characteristics of Notion.

  • Connect your teams, projects, and docs in Notion in an orderly way.
  • Organize your daily work and knowledge side by side.
  • Customize Notion to make it work the way you want it to.
  • Get inspiration from thousands of community-made templates, integrations, and events.

For the next part, you can learn how to use Notion.

How to Use Notion?

Here is a full guide for Notion.

Part 1: Sign up for Your Notion Account

Step 1: Go to the official Notion website and click Try Notion free.

Step 2: Enter your email to create your account and click For personal.

You can choose to use Notion on a web browser or download and install Notion on your PC. If you don’t know how to download it, you can refer to this article: Notion Download, Install, Update, and Reset on Windows/Mac.

Part 2: Open the Getting Started Tab to Start Learning It

There are multiple features you can choose to promote your note-taking and project management. After you get into the main interface of Notion, it will start from the Getting Started tab. On this page, Notion will introduce you to some features to help you get the product acquainted as soon as possible.

Getting Started tab

Part 3: Get Started with Premade Template

To better know about Notion, you can check premade templates first.

Click Templates from the left section and you will see those available templates on the list.

available templates

There are different classifications for your needs and if you want to know more about templates, you can go to Template Gallery where you can search for templates that you need.

Once you find a template you like, click on it to open it up. If you want to use the template, select your Notion workspace from the dropdown menu on the right side of the page and click the Duplicate template button. This will create a new page in your workspace. Then after the download finishes, you can modify it.

Part 4: Build Your Page

To create your page, select Add a page from the sidebar and then customize your page according to the instruction. You can add a cover, description, comment, and icon for your page.

add a page

Part 5: Track Your Goals Alongside Everything

You can add a to-do list to any page, which let you check off completed items as you go. Besides, you can get the Notion app for your smartphone, so you can track them even when you’re away from your computer.

add task list

Part 6: Add Items to Your Project Dates

Step 1: If you want to add your reminder and schedule to your calendar, you can add a new page and click Calendar from the list under the DATABASE section.

Step 2: Click the Properties option to choose which properties are visible on each day in the calendar.

Step 3: Move your cursor on the day that you want to add content and then click a + icon to add whatever you like.

Part 7: Share Your Workspace with Others

You can collaborate with others to finish your Notion page. The steps to do that on this Notion tutorial are as follows.

Step 1: Open the page and click Share and then Invite.

Step 2: Input the email addresses of the one you want to share.

Step 3: Select the level of access and then click Invite again.

Then your friends will receive the invitation.

Part 8: Publish Your Pages to Share Your Content

You can publicize your page like any other website. Once you have finished your Notion page, just click the Share button at the top right side of the page and then the resource can be shared around the world. Of course, you can refuse this option and set it as your private treasure.

Bottom Line:

What is Notion and how to use Notion? In this article, you can get solutions for these questions and better to apply Notion in your daily life. With the help of Notion, you can improve your productivity and efficiency.

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